Temporary Administrative Assistant-Admissions

Posting Details

Position Information

Position Title Temporary Administrative Assistant-Admissions
Position Number 24056204
Position Type Staff
Job Description Summary The Administrative Assistant will serve as one of the first points of contact in the fast-paced, welcoming Admissions office. The Administrative Assistant will be expected to have a solid working knowledge of office systems and procedures.
Posting Number 201101015
Full or Part Time Full Time
Number of Months
Position End Date (if temporary) 06/30/2018

Position Summary Information

Nature of Work

The Administrative Assistant performs a wide range of complex secretarial, clerical, and receptionist duties and will also serve as the personal assistant to the Director of Admission. The position will require confidentiality, and it will always require projecting a professional image. The Administrative Assistant will serve as a greeter in the Office of Admission, prior to connecting all guests to an Associate Director or an Enrollment Counselor for individual meetings. The Administrative Assistant must be highly efficient, able to multi-task, and able to meet deadlines despite interruptions. Responsibilities include scheduling appointments, managing the office email account, coordinating meetings, managing phones, and assisting with the training of student staff.

Essential Duties

Screen phone calls for the Director of Admissions and assist with calls that come to the main admissions line, connecting guests with the appropriate person.

Greet guests who arrive in the Admissions Office and connect them with an Enrollment Counselor, Associate Director, or the Director of Admission.

Schedule meetings, training sessions, and other events by using the Event Management System.

Monitor office supplies and publications to ensure an adequate quantity of materials are available for recruitment staff.

Distribute/Mail publications and promotional items when requested online or in person.

Help develop, evaluate, and implement office procedures. Monitor office procedures to eliminate duplication of effort.

Assist with coordinating the procurement of promotional items for department (includes obtaining quotes)

Participate in office meetings and training events.

Assist with hiring, training, and supervising student workers for the Admissions Office.

Compose and edit correspondence to various campus constituents when needed.

Schedule office coverage with the other two Admissions Administrative Assistants or student workers during any time away from the office. (lunch break, meetings, vacation, etc.)

Ability to effectively use the Banner Student Information System (SIS) and participate in ongoing training as updates within the system occur.

Collaborate with other Admissions team members, working together to coordinate daily office coverage, tour presentations, phone coverage and assisting welcome center guests.

Assist with Admissions file audits. This includes: residency, lawful presence, immunization and ADC-Academic Data Collection prep work)

Assist with Admissions Pre-Conduct Review Process

All other duties as assigned.

Minimum Qualifications and Training

High School Diploma or Equivalent

Considerable experience with data entry

At least 2 years of related experience

Ability to establish and maintain effective working relationships with students, parents, administrators, faculty members and staff.

Preferred Qualifications and Training
Special Instructions to Applicants

Armstrong State University is an Equal Opportunity, Affirmative-Action
Institution committed to diversity, equity and inclusion. All qualified
applicants will receive consideration for employment without regard to
race, color, religion, sex, national origin, disability or protected
Veteran status. Georgia is an Open Records state.


Employment is contingent upon successful completion of a background
investigation.


Your application is not considered complete until all required documents
have been uploaded to the appropriate section.


In order to be considered for a position with Armstrong State University
all application materials must be submitted and received through the
University’s electronic hiring system. Documentation sent outside of
this system will not be reviewed.

Armstrong State University Information

Situated on the Atlantic coast in beautiful Savannah, Georgia, Armstrong State University is a dynamic public university known for excellent arts and sciences along with outstanding professional programs. With approximately 7,100 students, Armstrong is small enough to foster a genuine sense of community and large enough to offer more than 100 academic programs that prepare our graduates for success in their careers and leadership in their communities. Armstrong is part of the University System of Georgia. Armstrong State University is a tobacco-free campus. Visit the University website at: http://www.armstrong.edu/

Salary

Salary is commensurate with experience.

Posting Detail Information

Close Date
Open Until Filled Yes
Additional Information

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  3. * What is your highest level of completed education?
    • High School/GED
    • Bachelor's Degree
    • Master's Degree
    • PhD

Documents needed to Apply

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. List of References
Optional Documents